A practical example is a report about a real-life project that an artist or arts organisation has implemented in relation to the preservation of their own archive or collection(s). In a practical example, an explanation is given of the purpose of the project, the guidelines and tools used, the problems encountered and the choices that were made. It is an example of how an artist or arts organisation has used guidelines and tools in practice.

Describing a reference library with LibraryThing

PACKED testte het online platform LibraryThing om de eigen collectie – voornamelijk bestaande uit boeken, tijdschriften en dvd's - te beschrijven. Met een goed overzicht op deze collectie wilde PACKED de interne bruikbaarheid ervan verhogen. Met de keuze voor LibraryThing werd geprobeerd om met minimale inspanningen toch een grote flexibiliteit in aanpak en rijk doorzoekbare metadata te creëren. Het werk werd uitgevoerd door een stagiaire van de opleiding Bibliothecaris-Documentalist uit de IESSID-hogeschool, onder begeleiding van PACKED-medewerkers Alina Saenko en Bart Magnus.

Capturing data from 3.5-inch diskettes for House for Electronics Arts (HeK)

In mei 2018 kreeg PACKED vzw van HeK (House for Electronic Arts) de vraag om data te capteren van 3,5-inch diskettes. Het ging om de digitale kunstwerken Raoul A. Pictor cherche son style (1993) van Hervé Graumann en Über Sehen (1993) van Studer / Van den berg. In totaal waren dit negen high density diskettes waarvan sommige voor Mac en andere voor Windows gemaakt waren. HeK beschikte niet over de juiste leesapparatuur om de data te capteren. PACKED vzw werkte een workflow uit om de data van de diskettes te halen. Diskettes zijn fragiele dragers. Als de dragers te beschadigd zijn, is de kans reëel dat de leesapparatuur de dragers niet meer kan lezen en de kunstwerken verloren gaan.

Capturing data from Opera Ballet Vlaanderen’s outdated carriers

In de zomer van 2017 ontving PACKED vzw een collectie verouderde dragers van Opera Ballet Vlaanderen. Het gaat om cd-r, cd-rw, zipdisk, SyQuest en magneto-optical disk. PACKED vzw trachtte om de bestanden van deze dragers te migreren naar hedendaagse gegevensdragers. Het doel was om alle bestanden van de obsolete en/of onbetrouwbare dragers te halen en ervoor te zorgen dat de bestanden door Opera Ballet Vlaanderen terug gebruikt en gelezen konden worden.

Theater Antigone’s paper and analogue archive – initial organisation and placement list

In 2015 verhuisde Theater Antigone naar een kantoorruimte naast hun speelzaal in de Overleiestraat te Kortrijk. Het archief werd, na een eerste selectie, mee overgebracht naar het nieuwe kantoor. Net voor de verhuis kreeg het gezelschap nog 17 dozen archief en documentatie te verwerken die niet langer bewaard konden worden door het VTi, nu Kunstenpunt. Het volledige archief werd ongestructureerd verzameld in een polyvalente ruimte. In april 2016 brachten de medewerkers van Theater Antigone, met ondersteuning van Het Firmament, structuur in de chaos en het archief in kaart.

Charting the iMAL archive

Een overzicht maken is een eenvoudige manier om snel in grote lijnen de inhoud van je archief te kennen en verdere prioriteiten te bepalen. iMAL beschikt over een uitgebreid archief dat ongeordend en verspreid bewaard wordt over verschillende dragers. Dit heeft als gevolg dat het archief onoverzichtelijk en ontoegankelijk is, ook voor de eigen medewerkers. Samen met een vrijwilligster maakte PACKED vzw een overzicht van het digitale en fysieke archief en collectie.

Opening up deSingel’s architecture archives

deSingel, Flanders' international arts centre, has been organising exhibitions with local and foreign architects, to raise the profile of Flanders' architectural culture, since the 1980s. The Centre for Flemish Architectural archives (CVAa), which is housed in deSingel's premises, appreciates the value of this archive for people studying architectural culture in Flanders, so it started collaborating with deSingel to open up its content and make it available online.

Digital file management at MDMA

Procedures for better storage and documentation of the design process were sought with the architectural firm MDMA.

Evaluation of the BRONKS archiving system

At the request of the BRONKS theatre, Het Firmament and PACKED vzw evaluated its archiving system. On the basis of this evaluation, recommendations were drawn up and practical actions proposed to improve the archiving system.

An itemised inventory carried out by the volunteer support staff of Theater Aan Zee

In 2016, on the occasion of its 20th anniversary, Theater Aan Zee (TAZ) would like to tell a visual story of the history of the festival. A detailed inventory is the first necessary step for various activities. Which is why, at the end of 2014, a group of keen volunteers led by Het Firmament began making an itemised inventory of the TAZ's paper archives.

Registration and identification of video and audio tapes for digitisation at Damaged Goods

The dance company Damaged Goods wishes to have its audiovisual archive digitised to preserve it for the future, and for reference purposes. During the first phase, the material was inventoried using the registration model of the Flemish Institute for Archiving (VIAA).

Caring for scenery models in De Munt / La Monnaie

In 2010 the De Munt archive included around 50 scenery models and is still growing today. As a result, the De Munt archive unit developed a clear procedure for creating (with the aim of proper preservation), storing, restoring, registering and disclosing scenery models in order to guarantee future sustainability. They based their practice on several international examples.

Temporary emergency storage for the audiovisual archive of Svend Thomsen/TVF

This practical example shows how a suitable temporary storage space was found for the audiovisual archive of Svend Thomsen/TVF, which contains video productions on various aspects of contemporary art.

The audiovisual archive was successfully and temporarily accommodated in the Provinciaal Erfgoedcentrum of the Province of East Flanders in Ename.

A knowledge securement project at Netwerk

By tapping into Artistic Director Paul Lagring's memory, Netwerk could check whether any essential information was missing from its archive. Interviews were conducted, and the conclusions drawn from them were used to work out how to record this information in future. This practical example outlines how you can tackle a project for knowledge securement or oral history.

Transfer of the physical and digital archive of the Vooruit arts centre

As a result of renovation work and the phasing out of the heritage project, the Vooruit arts centre decided to transfer its digital and physical archive and collection to Amsab-ISG.

In this report you can read about the practical steps that were taken.

Archive Ugo Dehaes classified and repacked

In the context of a work placement at Het Firmament for the Postgraduate course in Archiving: Heritage Management and Modern Document Management at the VUB in Brussels, a study was carried out into the contents of the archives of performance artists and what criteria are used to preserve the archive.

The development of a logical folder structure at Netwerk

This pilot project documents the way in which Netwerk set up a coordinating folder structure corresponding to the classification of the physical archive.

This project was implemented with the help of the Aalst Municipal Archives.

The heritage of Circus Ronaldo inventoried by volunteers

Circus Ronaldo has a 100 or so backcloths (c. 1910-1960), painted by Willem, Jan, Richard and Florent Van den Berghe, the ancestors of the Ronaldo family. Together with some volunteers from Erfgoedcel Mechelen, an inventory project was started to obtain a better overview of the collection. Hopefully, the beginning of a great many new initiatives on this wonderful heritage!

Making FLACC project archives and collections accessible with ICA-AtoM

The FLACC arts centre installed a database for the archive that can be used by its own staff, artists and researchers to find information easily. As such, FLACC is trying to save the knowledge that has been acquired during projects and make it accessible for re-use.

Archive preservation at Annie Gentils Gallery

In this pilot project a summary is given of the process Annie Gentils went through to create an inventory of her archive to make it usable and accessible. She would like to digitise photos and documents, or have it done by someone else, in order to show the history of her gallery on her website. This pilot project was carried out with the help of M HKA.

Drawing up installation plans for the sculptures of Bernd Lohaus

How do you ensure that objects, works (of art or other) or sets are correctly installed in the future without always having to personally oversee the process? The aim of this pilot project was to find a way of creating simple installation plans for five artworks by Bernd Lohaus. Bernd Lohaus (1940-2010) created monumental sculptures. Several of his works consist of huge wooden beams or stones with engraved or written words.

Cleaning up an archive with Tristero

This practical example illustrates how a clean-up day was organised for the physical archive at the Brussels theatre company Tristero, in order to make it more accessible and more user-friendly, and to address the problem of lack of storage space.